Petrovax Pharm automates personnel training and development system

Petrovax Pharm has implemented an integrated personnel training and development solution. The new system will provide for enhancing personnel record-keeping efficiency and operability as well as for creating a unified personnel development system.

Along with leading world and local pharma companies, Petrovax Pharm pays much attention to personnel training. Annually, the company organizes a lot of training events with appropriate record-keeping on each of them. Multiple data recorded on several carriers resulted in a situation when huge training information archives have accumulated at the company; these were difficult to analyze and work with. It became essential to automate the training record-keeping system.

WebTutor was chosen as an automation tool, that was extended with Training Center, Knowledge Management, and e-Library modules. Itorum was selected as the service provider to implement the system.

Importantly, at all system implementation stages, validation was performed to the GAMP 5 (Good Automated Manufacturing Practice) requirements.

Project implementation results:

• Intramural and distance training program development processes automated;

• Unified database stores historical training, training program, and training event data for all company’s manufacturing and technological sites;

• Time to generate any analytical personnel training reports cut from several hours to 1 minute;

• Training notification and reminder mailing process automated due to system integration with corporate e-mail system;

• Applicability of the company’s organizational and staff structure data maintained due to system integration with personnel record-keeping system;

• Work with new regulatory document optimized: an online regulatory library (approx. 3,500 documents) has been formed, with access control, and copy flow management;

• Personnel notification and new regulatory document review process automated;

• Automated personnel training and testing via a special web portal implemented.

Petrovax Pharm employees that participated in the software implementation and use highly appreciated the new distance training system.

Project further development

In future, besides training record-keeping automation, it is planned to expand training to include digital training courses and personnel knowledge assessment using e-tests .